Cheshire is hiring an Executive Assistant
About Cheshire
Cheshire Independent Living Services has been making independence possible for people living with significant disabilities and frail seniors since 1979. Cheshire is a non-profit, government-funded organization that has dedicated itself to ensuring members of our communities get the opportunity to live an active, independent, and dignified life. Cheshire’s focus is on ‘Person-Centered’ support, empowering our consumers to tailor their care to their unique needs, interests, requests, feelings, and preferences.
Cheshire Benefits
- Mileage is paid for work-related travel
- We believe in building connections; this includes with our staff, consumers and external stakeholders. We have developed a working environment full of support, learning, and safe practices.
- After successful completion of your probationary period, full-time staff are eligible to receive benefits.
- We are a company that encourages individual and team growth and support
- Pet-friendly workplace and policies
Overview
Title: Executive Assistant
Status: Permanent Full-Time
Shift: Monday-Friday from 8:30am-4:30pm. With the ability to flex hours depending on the needs of the organization.
Starting Rate of Pay: $25.46/hour
Plus, Mileage Reimbursed at $0.48/km as applicable
We are seeking a highly organized and proactive Executive Assistant to support our team of Directors and Office Coordinator in a fast-paced environment. The ideal candidate will report to our Office Coordinator and possess exceptional administrative skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. This role requires a strong understanding of office management and the ability to maintain confidentiality while handling sensitive information.
Primary Responsibilities
- Calendar Management: Schedule and coordinate meetings, appointments, and events for the executive(s).
- Communication: Act as a point of contact between the executive(s) and internal/external stakeholders; manage emails and correspondence.
- Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries.
- Document Preparation: Draft, edit, and proofread reports, presentations, and other documents.
- Meeting Support: Prepare agendas, take minutes, and ensure follow-ups are executed.
- Project Management: Assist in managing projects by tracking deliverables, deadlines, and key milestones.
- Confidentiality: Handle sensitive information with the utmost discretion.
- Office Operations: Provide program reports and stats as required, and other administrative tasks as needed.
Skills and Abilities
- Exceptional verbal and written communication and listening skills.
- Effective time-management skills and the ability to prioritize and organization workloads.
- Ability to handle multiple tasks and similar deadlines.
- Excellent organization skills to stay organized while travelling between and working with multiple programs.
- Problem-solving skills used to obtain requested information or direct others on whom to contact or where to access the information.
Qualifications
- Valid G-class driver’s license and automobile insurance and reliable access to a vehicle.
- A clear Police Vulnerable Sector Check.
- Proven experience as an Executive Assistant or in a similar role.
- Proficiency in Microsoft Office Suite and [other tools/software as relevant].
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- High level of professionalism and confidentiality.
- Post-Secondary Education in Administration.
What you’ll bring to the role:
- Enthusiasm and an entrepreneurial spirit.
- High energy and great at building relationships and treating people with respect and courtesy.
- Relentless focus on awesome stakeholders’ experience.
- Ability to prioritize tasks and manage time effectively in a fast-paced environment.
- Professional demeanor
- Familiarity with GoldCare.
- A desire to make a difference in the lives of others, every day.
- 3 or more years in an Executive Assistant Position
How to apply
Qualified applicants are urged to forward their cover letter and resume no later than, Friday January 24th, 2025 at 4:30pm
Please apply for this position by sending your cover letter and resume to:
Email: Apply@cheshirelondon.ca
Address: #2-1111 Elias Street, London ON N5W 5L1
Subject Line: Executive Assistant